Full Service Management
Board of Directors Support
• Coordinate and Attend Regular Board of Director’s Meetings
• Coordinate and Attend Annual Meetings
• Coordinate and Attend Special Meetings
• Attend ACC/ARC Meetings as required
• Be an Active Participant in Discussions and Provide Guidance at a Level that is Desired by Board
• Provide sound advice and recommendations relating to Law and Government Regulations
• Prepare Meeting Minutes in Cooperation of the Association Secretary
• Implement the Decisions of the Board
Operations
• Manage the day-to-day Operations of the Community
• Perform Regular Assessments of the Association’s Property and Condition and Replacement Schedule
• Use our “Buying Power” to Obtain Competitive Estimates and Bids for Projects and Jobs
• Manage and Review Performance of Contractors and Vendors Providing Service to Association
• Manage Homeowner Complaints and Issues
• Perform Monthly Covenant Violation Inspections of the Neighborhood, Generate Appropriate Correspondence and Follow-up with Homeowners
• Act as an Emergency Contact for all Issues Related to the Association
• Process and Review ACC/ARC Modification Requests and Coordinate with a Committee as Needed
• Prepare and Deliver all Correspondence with Membership, Contractors and Vendors
• Provide a Monthly Management Report to the Board of Directors Outlining all Issues
• Review and Obtain Competitive Insurance for the Association and Directors and Officers
• Insure Proper Compliance with State Corporate Registration of Association
• Facilitate Proper Communication with Association Attorney regarding all Association Matters
• Gate Access and Control Where needed
• Assist with Website Development when Requested
• Coordinate Clubhouse and Facilities Scheduling as Needed
Financial
• Prepare and Recommend an Annual Budget for Board Consideration and Approval
• Provide an Accurate Monthly Financial Report for Every Director
• Process Accurately all Accounts Payable for Association Business
• Prepare and Collect all Association Dues and Assessments Required (Accounts Receivable)
• Annual preparation of 1099 Forms for all required contractors
• Facilitate and Coordinate Annual State and Federal Tax Returns with Tax Preparer
• Bank Account Reconciliation and Balancing
• Manage the Collection Process on Delinquencies
• Interpret and Predict Financial Issues based on Trends and Suggest Solutions
• Analyze and Advise on Reserve Fund Issues
• Maintain Accurate Homeowner Records